Workspaces & Pages

A workspace is the main structuring unit inside an organisation. Within a workspace there are pages, which in turn contain folders and files. Permissions and integrations are configured at the workspace and page level.

Model

Organisation
└── Workspace                  ← members, roles
    └── Page                   ← optionally bound to OneDrive / GDrive / SharePoint / Dalux / Zipro
        ├── Folder
        └── File

• A member can belong to many workspaces, with a different role per workspace.
• A page can have its own members if you need finer-grained access control. Without explicit page members, the page inherits from its workspace membership.

Creating a workspace

1. Open My Hub in the sidebar.
2. Click Create workspace. The button is only visible if you have the permission.
3. Provide:
   • Name – Display name, e.g. "Legal & Compliance".
   • Description – Optional. Helps members understand what the workspace is for.
   • Initials – Two characters for the avatar.
4. Save. You're automatically the first member with the matching role.

Workspace settings

Inside a workspace there's a Details area:

• General – Edit name, description and initials (if you have edit permission).
• Members – Who's in the workspace and their role. Add/remove centrally via Settings → User Workspace Management.
• Danger zone – Delete the workspace (visible only to owners/admins, with a confirmation dialog).

Pages

Creating a page

1. From the workspace dashboard: New page.
2. Choose:
   • Manual – You'll upload files later.
   • Connect to a cloud source – Pick OneDrive, Google Drive, SharePoint, Dalux or Zipro. The connection dialog walks you through picking the actual folder.
3. Give the page a name.

Page types

SharePoint permission mirroring

For SharePoint pages, SKH can automatically take over SharePoint access rights. Anyone without access in SharePoint also can't see the page in SKH. SKH re-checks this periodically; a banner notifies you if your access has changed. Manual page-member maintenance becomes unnecessary.

Page members

Configurable per page:

• Member – Read.
• Editor – Read + write (upload, rename, delete files).
• Admin – Full access including managing other page members.

Sources of a membership:

• Manual – Added by hand.
• From workspace – Inherited from workspace membership.
• From SharePoint – Mirrored from SharePoint access rights.

Folders

Folders group files inside a page. Folders can be nested. They have no members or roles of their own – permission flows from the page.

Workspace Explorer

The sidebar shows a Workspace Explorer that mirrors the hierarchy:

• Live name search.
• Inline actions: create page, rename, delete.
• Loading indicators next to pages currently syncing.

Organising multiple workspaces

Typical splits:

• By department – HR, Finance, Legal, Engineering.
• By project / customer – One workspace per engagement.
• By access class – "All staff" vs "Confidential (leadership)".

Deleting a workspace

Deleting a workspace is restricted to owners and admins. The deletion dialog requires explicit confirmation.

Caution: Deletion removes every page, folder, file and membership inside the workspace. There is no undo.

Best practices

• Clear naming – Workspace names like "Legal 2025" or "Customer – Acme AG" still make sense years later.
• Few deep hierarchies – Prefer multiple pages inside a workspace over one massive page with many folders.
• Use page members sparingly – If all workspace members should see a page, you don't need dedicated page members at all.
• Check sync status – Synced pages show their status directly on the page. If a page hangs in processing for more than 30 min, the OAuth token has usually expired – disconnect and reconnect under Settings → Integrations.
• Keep content fresh – File and page detail pages show when each item was last changed. On critical workspaces, a periodic review pays off.